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Program Modifications

Transfers between Program Sponsors (within J-1 Status)

Transfers must be done when an exchange visitor wishes to begin a new program at another institution or when an exchange visitor needs to change sponsorship from one institution or agency to another. This means a formal transfer process must take place to go from OSU to another sponsor or vice versa.

The transfer of a participant from one program (sponsor) to another may be allowed at the discretion of the responsible officers and must be within the same category. The responsible officer of the program to which the participant seeks to transfer is required to verify the participant's visa status and eligibility, to issue a new Form DS-2019 reflecting the transfer, and to obtain the release of the participant from the current responsible officer, who indicates approval of the transfer by completing and signing block 8 of the new Form DS-2019. Transfers are not permitted in all categories, and a transfer does not extend the maximum duration of the program. Participants should address all inquiries regarding change of category to the responsible officer of their programs.

For more information, please contact the Responsible Officer. You may also refer here for more information.

Transfers from OSU to another institution

Procedures:

• Complete a Transfer Request Form
• Obtain a letter from the new sponsor/host and the Responsible Officer (RO). This letter should state you will be accepted into their program, list the date of transfer and confirm the new sponsor’s Exchange Visitor Program Number
• Follow all guidance and instructions from new program sponsor.
• Settle all financial obligations with university.
• Obtain verification of release of sponsorship from OSU (host department and ISS permission)
• Ask RO at OSU to initiate communication with new institution and transfer record in SEVIS to new program sponsor.
• Confirm that SEVIS record has been transferred.
  
  

Transfers from another institution to OSU

Procedures:

• Complete a Transfer In Request Form
• OSU host department completes and submits a Request for DS-2019 form to the ISS office. This form must be accompanied by a copy of the letter of invitation/offer from the OSU department, CV, proof of English capabilities and proof of financial support.
• EV submits copies of passport, J-1 visa, I-94 card, DS-2019 form, and Transfer In Request Form
• Current Responsible Officer/Program Sponsor contacts OSU RO/ARO in ISS office to provide verification of release and confirm intent to transfer your record in the SEVIS system
• EV checks in with OSU ISS office immediately upon arrival to validate program participation in SEVIS and obtain new, updated DS-2019. EV also needs to be registered in the OSU system. Do not delay. If the EV is not validated within 30 days of the official transfer date they will be considered a “no show” and the program will be cancelled.