Booking Guidelines
STUDENT UNION SCHEDULING
Early and thorough planning will ensure the smooth function of your event. The experienced Student Union staff will provide quality resources, facilities, and manpower to maximize the effectiveness of your event. Our number one priority is to make your event a success.
All events (meetings, conferences, and food events) in the Student Union shall be scheduled at meeting and conference services/Information Desk in Room 242 Student Union, 405-744-5232.
BENNETT CHAPEL SCHEDULING
This picturesque chapel, built on the site of the former president's home, is named for Dr. Henry G. Bennett, president of OSU from 1928-51. He was the first director of America's Point Four Program, established to provide technical assistance to nations around the world. The Point Four Program was a forerunner of the present U.S. Agency for International Development. Bennett and his wife were killed in a tragic airplane crash in Iran in 1951, while he was serving as administrator on this program.
Bennett proposed in 1936 that a chapel be built as a war memorial. Upon his death in 1951, friends organized a foundation to complete the chapel plan. In 1957, the chapel was dedicated in honor of Bennett, his wife and University students who gave their lives in World Wars I and II. The chapel is non-denominational and is available for booking by students, faculty, staff and the general public. It is located on the northwest corner of the intersection of University Avenue and Hester Street. For more information about Bennett Chapel please contact the Department of Campus Life at (405) 744-5488.
The ATHERTON HOTEL at OSU
It is our desire and intention to work with every conference coordinator to house most if not all conference participants. Please contact the hotel directly to setup your room block and to discuss your contract at 405-744-6835.
STUDENT UNION FOOD SERVICE
Menu Planning
Your menu and reservation should be planned through Celebrations Catering services as early as possible or at least three weeks prior to the event, 405-744-7053. While discussing the menu, prices, and special needs, all other needs should be discussed such as audiovisual equipment or special decorations.
Refreshment orders must be submitted 48 hours in advance. For beverage service only, a minimum of 24 hours is accepted. If time allows, more notice is preferred.
Guarantee
A final guarantee number of guests is due at 11:30 a.m. 3 days prior to the event. Saturday, Sunday, and Monday guarantees are due by Wednesday at 11:30 a.m. Tuesday Guarantee is due by Friday at 11:30 a.m. Your group will be responsible for the final guarantee number. After the guarantee number has been given, you will be charged 11/2 times for each meal over the original number.
Cancellation
In the event of a cancellation, notification is required a minimum of 72 hours prior to the event. If cancellations are made after this time period, any expenses may be billed.
Leftovers
Due to Health Department regulations, remaining food may not be removed from the premises.
Billing
University Departments and Organizations: Your account name, responsible person, and account number must be given at the time your reservation is made. Other groups and individuals without a University account number must have an approved request for credit prior to receiving a billing account number. VISA/MC, American Express are accepted.
NON-STUDENT UNION FOOD SERVICE
With the exception of refreshments for scheduled student organizational meetings*, food and refreshments may not be brought into the Student Union (including outside areas on the west porch or any other immediately adjoining property). SU Dining will be glad to provide or assist with any special services you may desire.
*Student Organizations may be permitted to bring refreshments/snacks into the Student Union for scheduled organizational meetings only, so long as the refreshments are not re-sold in any manner, and are packaged and/or prepared by a commercial vendor. For health reasons, no homemade or prepared on-site products are permitted. For purposes of this policy “refreshments/snacks” are defined as unopened bottled or canned soft drinks, juices and water, bags of chips and commercially prepared and packaged cookies, pizzas and sandwiches. Organizations are expected to remove and properly dispose of any leftover refreshments, associated trash, and service ware at the close of the meeting. Failure to comply with these provisions will result in the loss of this privilege for the remainder of the semester.